GDPR & Privacy Policy
Your privacy is important to us at Villa Jamtbol and Visby Country Club AB. We want you to feel confident when providing us with your personal data. This policy explains how we process personal data within our organisation.
Data Controller
Villa Jamtbol and Visby Country Club AB are responsible for processing the personal data you provide to us. Personal data refers to any information that can directly or indirectly be linked to a living individual, such as name, personal identification number, address, email address, and phone number.
Collection of Personal Data
We collect personal data in various ways, primarily directly from you as a customer or the company making the booking on your behalf. Contact details may also be obtained from address registers.
Purpose of Data Processing
Villa Jamtbol and Visby Country Club AB provide accommodation rentals and event services on Gotland and in Åre. We process personal data to manage bookings at our properties. If you book accommodation with us, we handle your personal data to provide, manage, administer, follow up on, and process payment for your booking. This also includes processing data to remind or inform you about your booking in connection with your stay.
Processing of Personal Data
Villa Jamtbol and Visby Country Club AB may process the personal data of customers, suppliers’ contact persons, and other stakeholders for the purposes outlined above. This includes information such as name, address, email address, job title, and other details necessary for providing and following up on our services, as well as facilitating future business relationships. Your personal identification number may also be processed if you represent a sole proprietorship.
In certain cases, we may process sensitive personal data related to health, such as information about allergies, to accommodate meal orders or accommodation bookings. This data is used solely to fulfil your booking.
Additionally, we may process your personal data to comply with legal and regulatory obligations, such as accounting and security requirements.
Access to Personal Data
Villa Jamtbol and Visby Country Club AB store personal data locally, and the information is primarily used within our own operations.
We never sell or share your personal data with third parties for direct marketing purposes. Additionally, we do not transfer personal data to third countries, meaning countries outside the EU/EEA.
Retention Period
Your personal data will be stored for as long as necessary to fulfil the purposes outlined in this privacy policy. Thereafter, your data will be deleted.
When determining the retention period, we take into account legal requirements, regulatory guidelines, industry standards, and any applicable warranty commitments.
Data Subject Rights
You have the right to request information about the personal data that Visby Country Club processes about you. You also have the right to request the correction of inaccurate data, the deletion of your personal data, object to certain types of processing and request the transfer of your data (data portability). To exercise any of these rights, please contact us via email.
We must verify your identity to ensure that we only provide access to personal data to the rightful individual. Requests must, therefore, be submitted in writing and include an original signature. Please contact us via email for our postal address.
If you believe that your personal data is being processed in violation of applicable laws, you have the right to file a complaint with the Swedish Authority for Privacy Protection (IMY). For more information, visit
www.imy.se.
Technical and Organisational Measures to Protect Your Personal Data
Visby Country Club AB continuously implements technical and organisational measures to uphold the principles of “data protection by design and by default.” We encrypt our storage systems and apply industry-standard security measures.
We regularly assess the risks associated with personal data processing and take necessary security actions to mitigate them. All employees at Visby Country Club are required to follow our internal IT and information security policies and procedures to ensure that personal data is handled confidentially and securely.
Changes to the Privacy Policy
Visby Country Club AB reserves the right to revise this Privacy Policy. The date of the latest update is stated at the end of the policy. Any changes will be published on our websites, and we encourage you to review the policy regularly to stay informed.
If the Privacy Policy is updated in a way that significantly differs from what was stated when you provided your personal data, we will notify you separately.
Privacy Policy last updated: 27 February 2025
